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projectMethod
Process Groups


Execute

Execute
Coordinating people and other resources to carry out the plan...PMI

1. Execute Project Plan

The executing process involves performing all of the activities that comprise the project plan. The outcomes of these activities are the work results, which provide feedback in areas such as the status of the deliverables and what actual costs have been incurred. This information is then used in determining if the results are acceptable or if any adjustments are required in the project plan. Desired adjustments take the form of change requests and impact key elements including scope, budget, and schedule.

2. Distribute Information

The means and methods of distributing information are developed in the communications management plan and implemented throughout the executing process. The integral component of this activity is ensuring that the right people are receiving necessary information when they need it. Whatever form the information may take, be it memos, reports, charts, or e-mail, it should, where appropriate, be organized and saved in the project records. Another good practice is to have individual project members maintain personal records in their own project notebook.

3. Team Development

The purpose of team development within project management is to enhance project performance. Increasing the individual's ability to contribute to the team and improving the team's ability to function together achieve this. There are numerous strategies and activities available to promote team development including team-building activities, training in both individual and team skills, and reward and recognition systems. Team interaction also provides project members with the ability to assess those individuals they interact with and hence provide valuable and relevant input to their performance appraisals.

4. Quality Assurance

Quality assurance involves assessing project performance to make certain that the standards established during the quality planning phase are being met. This is an on-going process that often takes the form of a structured review called a quality audit. The process of quality assurance results in stakeholder confidence that the project will achieve it's desired objectives and initiates quality improvements where deemed necessary through corrective action and change requests.

5. External Goods and Services

When the decision has been made to procure goods and services from a source external to the performing organization, several processes are brought into play. First, bids and proposals are solicited from potential suppliers of the required items. These proposals describe how each supplier intends to meet the project needs outlined in the Request for Proposal or Invitation for Bid. Selection criteria are then applied to the proposals to determine which is the best choice. A variety of factors are considered during this process including cost, delivery time, and completeness of solution. Once a supplier is selected, a contract is produced that outlines the agreed terms between the supplier and the buyer. This document is a binding agreement between the two parties that requires careful administration due to the legal nature and implications of a signed contract. Key considerations during contract administration include; evaluating the goods or services that are being provided, managing contract change control, and how and when the seller is paid for the services provided.

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